Rubber Tramp Rendezvous Volunteer Positions

Volunteers are the heart of the Rubber Tramp Rendezvous (RTR) and Women’s RTR. 

All volunteers actively help participants feel welcome, build community, and fill the necessary functions to make the event run smoothly. 

Volunteers are served a pizza lunch during orientation and training on Tuesday afternoon, January 7th, and are honored with a thank you event on Friday, January 17th.  Special 2025 Volunteer RTR logo patches are gifted to recognize those volunteers who complete at least 9 hours total (minumum of 3 three-hour shifts, 3 four-hour shifts, 2 five-hour shifts, or 1 nine-hour Guest Safety shift).

HOW TO SIGN UP:

We are currently looking for volunteers in various areas below.

To sign up for a role, please click on the Role you wish to fill and click on the “Sign-Up” button.

You will need to create a username and password for our Volunteer Management system, POINT, and verify your email. Watch the demo.

Once you complete email verification, you can sign up for as many shifts as you wish. Watch the demo.

Certain roles: Media, Sewing, First Aid, Games, Tech Support, HOWA booth, Info Booth, Membership & Merch Booth, General Guest Support, and Guest Safety Services, require a screening process and you will be contacted by a lead volunteer who will confirm your assignment after speaking with you. All other assignments can be considered confirmed as soon as you sign up.

You will receive sign-up notifications, confirmations, and reminders at the email address you provide when creating your volunteer account.

Arts & Crafts 
  • Role Overview: Facilitate creative activities for attendees. 
  • Responsibilities: Guide attendees in making arts and crafts, manage craft supplies, and maintain the craft area.  Encourage community connections. 
  • Requirements: Ability to work with all members of the public. 
  • Shifts: 9:00 am – 12:00 pm and 12:00 pm – 3:00 pm (15-minute break included). 
  • Screening? No 
Sign Up for ARTS & CRAFTS
Attendee Technical Support 
  • Role Overview: Provide public Tech support for attendees of the event 
  • Responsibilities: Provide technical assistance for online technologies for the nomadic lifestyle – HOWA website & apps (W/RTR webpage, sweepstakes, membership, swag, bulletin board, etc.), mapping apps, weather apps, and more. 
  • Requirements: Patience and ability to walk people step by step through apps and websites, some tech support experience.  
  • Shifts: 9:00 am – 12:00 pm, 12:00 pm – 3:00 pm (15-minute break included). 
  • Screening? Yes 
Sign Up for ATTENDEE TECH SUPPORT
Bulletin Board 
  • Role Overview: Manage the event bulletin boards. 
  • Responsibilities: 
    • Describe the purpose of each board. 
    • Restrict postings to 3×5 cards, clarifying acceptable types. 
    • Keep board postings tidy. 
    • Encourage community connections at the Bulletin Board. 
  • Requirements: Organizational skills and ability to enforce posting rules.  
  • Shifts: 8:00 am – 12:00 pm and 12:00 pm – 4:00 pm (15-minute break included). 
  • Screening? No
Sign up for the BULLETIN BOARD
Button Booth 
  • Role Overview: Create buttons for event participants. 
  • Responsibilities: Use button maker and provided supplies to make name and other creative buttons for event attendees. 
  • Requirements: Good handwriting and attention to detail. 
  • Shifts: 8:00 am – 12:00 pm, 10:00 am – 2:00 pm, 12:00 pm – 4:00 pm (15-minute break included). 
  • Screening? No 
Sign Up for the BUTTON BOOTH
Cold Weather Gear 
  • Role Overview: Distribute cold weather gear to attendees in need. 
  • Responsibilities: Track inventory and manage daily gear distribution. 
  • Requirements: Ability to work with all members of the public. Good communication skills. 
  • Shifts: 8:00 am – 12:00 pm, 10:00 am- 2:00 pm, 12:00 pm – 4:00 pm (15-minute break included). 
  • Screening? No 
Sign Up for Cold Weather Gear
Daily Setup and Break Down 
  • Role Overview: Assist with daily event setup and takedown activities 
  • Responsibilities: Help re-assemble or take down tent roofs. Help booths move merch or set up takedown as needed. Assist with AV setup as needed. 
  • Shifts: 8:00 am – 9:00 am, 3:00 pm – 4:00 pm  
  • Physical Requirements: Able to lift and load boxes and heavy items. Ability to work on one’s feet 
  • Screening? No 
Sign Up for DAILY SETUP & BREAKDOWN
Event Set-Up / Break-Down 
  • Role Overview: Assist with event setup and takedown. 
  • Responsibilities: Handle the safe transport and assembly of equipment, including tents, tarps, electrical cords, and stages.  Chalk-stripe the parking and seating areas. 
  • Physical Requirements: Able to lift and load boxes and heavy items. Ability to work on one’s feet  
  • Shifts:  
    • Jan 6: 8:00 am – 12:00 pm and 12:00 pm – 4:00 pm (15-minute break included). 
    • Jan 7: 8:00 am – 12:00 pm and 12:00 pm – 4:00 pm (15-minute break included). 
    • Jan 16: 12:00 pm – 4:00 pm 
    • Jan 17: 8:00 am – 12:00 pm 
  • Screening? No 
Sign Up for EVENT SET-UP & BREAK-DOWN
First Aid 
  • Role Overview: Provide basic medical assistance as needed. 
  • Responsibilities: Attending to minor injuries on site and stabilizing major health events for off-site treatment. 
  • Requirements: Current BLS certification, medical training, current or former medical professionals preferred. 
  • Shifts: 8:00 am – 12:00 pm, 10:00 am – 2:00 pm, 12:00 pm – 4:00 pm (15-minute break included). 
  • Screening? Yes 
Sign Up for FIRST AID
Floater 
  • Role Overview: Fill in for traffic, ushers, free pile, bulletin board, land steward, button booth, arts & crafts, Open House crew, cold weather gear as needed at the time. Provide break relief for stationed volunteers as needed. 
  • Responsibilities: Stand by for on-call assignments. 
  • Requirements: Ability to work with all members of the public. Flexibility. 
  • Shifts: 8:00 am – 12:00 pm, 12:00 pm – 4:00 pm (15-minute break included). 
  • Screening? No 
Sign Up for FLOATER
Free Pile
  • Role Overview: Assist in sorting and displaying donated items at the Free Pile.  Encourage friendly interactions. 
  • Responsibilities: 
    • Assist in the intake of free-pile items 
    • Organize and display items for accessibility 
    • Communicate Free Pile guidelines to participants 
    • Encourage community connections at the Free Pile 
  • Physical Requirements: Ability to stand and move throughout the shift and lift 10 lbs. 
  • Shifts: 8:00 am – 12:00 pm, 10:00 am – 2:00 pm, 12:00 pm – 4:00 pm (15-minute break included). 
  • Screening? No
Sign Up for Free Pile
Games 
  • Role Overview: Organize and facilitate games for attendees. 
  • Responsibilities: Lead board games or light physical activities in designated areas.  Encourage community connections. 
  • Requirements: Ability to work with all members of the public. 
  • Shifts: 11:00 am – 3:00 pm (15-minute break included). 
  • Screening? Yes 
Sign Up for GAMES
General Event Support 
  • Role Overview: Troubleshoot and fill-in as needed for technical support and skilled labor.  Keep the event free of safety hazards.     
  • Responsibilities:  
    • Stand by for on-call assignments throughout event, including during the set-up and tear down activities on Jan 6-7 and Jan 17.   
    • Install and inspect daily the street signage for the event.   
    • For dust abatement, pull a watering trailer to keep dust controlled before all busy vehicle traffic times.  
    • Keep the first aid station supplied with water.  
    • Run off-venue errands as needed. 
    • Touch up chalk lines if needed. 
  • Requirements: Able to lift and load heavy items. Ability to work with the public and other volunteers. Flexibility. 
  • Shifts: 7:00 am – 12:00 pm, 12:00 pm – 4:00 pm (15-minute break included). 
  • Screening? Yes 
Sign Up for GENERAL EVENT SUPPORT
Guest Safety Services 
  • Role Overview: Help maintain a safe and secure environment for all attendees.  Provide overnight watch. 
  • Responsibilities: 
    • Help ensure participant safety and identify issues that require further assistance. 
    • Observe and report incidents to the Lead or law enforcement. 
    • For overnight shifts, walk or bike the perimeter and event campus every hour. 
  • Requirements: Past security experience is preferred, as well as de-escalation skills and physical endurance. 
  • Shifts: 8 am – 5 pm, 4 pm – 1 am, 12 am – 9 am (nine-hour shifts with meal and rest breaks). 
  • Screening? Yes 
Sign Up for GUEST SAFETY SERVICES
HOWA Booth 
  • Role Overview: Serve as a resource for HOWA-specific information. 
  • Responsibilities: Answer questions about HOWA Services and Programs. Provide directions and assist with sweepstakes and donations. 
  • Requirements: Strong communication skills; ability to sit for long periods. Ability to use a computer or laptop to assist with donations for sweepstakes entries. 
  • Shifts: 9:00 am – 12:00 pm, 12:00 pm – 3:00 pm (15-minute break included).  
  • Screening? Yes 
Sign Up for HOWA BOOTH
Information Booth 
  • Role Overview: Serve as an information resource about the event and local services. 
  • Responsibilities: Answer questions about event schedules, event services and booths, and local services. 
  • Requirements: Strong communication skills.  
  • Shifts: 8:00 am – 12:00 pm, 10:00 am – 2:00 pm, 12:00 pm – 4:00 pm (15-minute break included). 
  • Screening? Yes 
Sign Up for the INFO BOOTH
Land Stewards / Trash Management 
  • Role Overview: Maintain cleanliness across the event site. 
  • Responsibilities: 
    • Pick up litter, empty trash bins, and replace trash bags. 
    • Offer pet refuse bags to attendees.  
  • Requirements: Physical ability to walk and lift trash bags. 
  • Shifts: 8:00 am – 12:00 pm, 10:00 am – 2:00 pm, 12:00 pm – 4:00 pm (15-minute break included).
  • Screening? No 
Sign Up for LAND STEWARDS
Media Services
  • Role Overview: Document the stage presentations and event activities for the website and social media. Assist in storytelling through media. 
  • Responsibilities: 
    • Record on-stage presentations from various angles and/or 
    • Capture B-Roll footage and photographs of event activities and/or 
    • Provide drone footage (drone license required) and/or 
    • Edit media for social media postings (YouTube on Facebook) 
  • Requirements: Experience with photography and/or video recording equipment (using Canon or Android devices), and/or video editing (storytelling), and/or drone operation (with a license), and/or social media. 
  • Shifts: 8:00 am – 12:00 pm, 10:00 am – 2:00 pm, 12:00 pm – 4:00 pm (15-minute break included). 
  • Screening? Yes
Sign Up for MEDIA SERVICES
Membership and Merch Services 
  • Role Overview: Assist with collecting donations for memberships and HOWA merchandise.  
  • Responsibilities: Help attendees with the online processes and answer questions. Manage inventory. Distribute items. 
  • Requirements: Ability to communicate clearly, able to lift light loads, attention to detail. 
  • Shifts: 9:00 am – 12:00 pm, 11:00 am – 2:00 pm, 12:00 pm – 3:00 pm (15-minute break included). 
  • Screening? Yes 
Sign Up for MEMBERSHIP & MERCH
Morning Coffee Service 
  • Role Overview: Provide morning coffee for donation for attendees 
  • Responsibilities: Make coffee for attendees to self-serve from pump pots.  Monitor donations.  Encourage connections/visiting among attendees who are getting coffee. 
  • Requirements: Ability to work with the public and other volunteers.  
  • Shifts: 7:00 am – 12:00 pm (15-minute break included). 
  • Screening? No 
Sign Up for MORING COFFEE SERVICE
Open House Crew 
  • Role Overview: Support participants in showcasing their vehicles.  
  • Responsibilities: Assist with parking and vehicle display guidance in designated areas. 
  • Requirements: Ability to stand on one’s feet for long periods. Ability to communicate clearly. 
  • Shifts: 8:00 am – 12:00 pm and 12:00 pm – 4:00 pm (15-minute break included). 
  • Screening? No 
Sign Up for OPEN HOUSE CREW
Sewing Services
  • Role Overview: Provide basic sewing services for attendees. 
  • Responsibilities: Perform minor clothing and camping equipment repairs. 
  • Requirements: Basic sewing skills, preferred but not required to bring your own sewing machine. Bring a chair for long periods of sitting.  
  • Shifts: 9:00 am – 12:00 pm, 12:00 pm – 3:00 pm (15-minute break included). 
  • Screening? Yes 
Sign Up for SEWING SERVICES
Stage Sound 
  • Role Overview: Manage event sound equipment at the stage. 
  • Responsibilities: Each day, set up and take down sound equipment and microphones.  Secure gear. 
  • Physical Requirements: Able to lift and load heavy items. 
  • Shifts: 8:00 am – 12:00 pm and 12:00 pm – 4:00 pm (15-minute break included). 
  • Screening? No 
Sign Up for STAGE SOUND
Traffic / Parking 
  • Role Overview: Direct parking and maintain traffic flow. 
  • Responsibilities: Provide clear instructions to ensure safe parking.  Enthusiastically welcome drivers to the event as the first friendly RTR volunteer they encounter. 
  • Requirements: Good communication and physical endurance. Ability to stand on one’s feet for long periods.  
  • Shifts: 7:00 am – 11:00 am, 10:00 am – 2:00 pm, and 12:00 pm – 4:00 pm (15-minute break included). 
  • Screening? No 
Sign Up for Traffic
Ushers
  • Role Overview: Provide seating assistance and maintain order during presentations. 
  • Responsibilities: 
    • Guide attendees to the seating area and ensure the aisles remain clear. 
    • Assist attendees with mobility challenges in moving items (e.g., their chairs). 
    • Restrict access to the stage. 
    • Direct and help manage post-presentation break-out groups 
    • Direct attendees to the Q&A line and other interactions with speakers. 
    • Offer 6’ leashes for unleashed dogs or those on retractable leashes. 
  • Requirements: Strong communication skills and ability to work in crowds. 
  • Shifts: 8:00 am – 12:00 pm, 10:00 am – 2:00 pm, 12:00 pm – 4:00 pm (15-minute break included).
  • Screening? No 
Sign up for USHERS
Volunteer Support 
  • Role Overview: Provide refreshments and manage and distribute volunteer supplies. 
  • Responsibilities: 
    • Keep the Snack Shack building stocked and orderly. 
    • Maintain and distribute snacks and beverages for volunteers during the day and night security. 
    • Sign volunteers in and out 
    • Assist with volunteer gear distribution: Vests and Walkies. 
    • Answer basic questions about the event. 
  • Shifts: 7:00 am – 12:00 pm and 11:00 am – 4:00 pm (15-minute break included). 
  • Requirements: Strong communication skills. 
  • Screening? No 
Sign Up for Volunteer Support